Sourcing with Human Dignity Policy
SOURCING WITH HUMAN DIGNITY POLICY
At Shape Design Contracts Ltd. (referred to hereinafter as ‘Shape’) we are committed to running our business responsibly. We strive to maintain high ethical principles and to respect human rights. We expect our suppliers to do the same. Our workers are treated with dignity and respect and the highest standards of human rights are upheld. We also comply with applicable laws, regulations and standards and all relevant International Labour Organisation (ILO) conventions.
Freely Chosen Employment
1. Shape ensures that all work is voluntary. Shape does not traffic any people, nor use any form of slave, forced, bonded (including debt bondage) or indentured labour, involuntary prison labour, or people who have been trafficked.
2. Shape does not require workers to lodge "deposits" or their identity papers. Workers are free to leave their employment after reasonable notice.
3. Workers are not charged any fee or cost to obtain their employment, whether by the supplier or the supplier’s recruitment agent.
4. All workers are given a written employment agreement in their native language that contains clear terms and conditions of employment.
5. Shape has no unreasonable restrictions on workers’ freedom of movement in any company provided facilities or upon entering or exiting company-provided facilities.
Prevention of Underage Workers
6. Child labour would never used. Shape only employs people who are at least 15 years of age, the applicable minimum age for employment in the country, or the applicable age for completing compulsory education, whichever is highest. Robust age verification checks are in place to ensure this policy is upheld.
7. Shape does not ask or expect any worker to carry out work at night.
8. Working hours do not exceed the maximum set by local law. Each employee’s working week does not exceed 48 hours (excluding overtime) or 60 hours (including overtime), except in an emergency or unusual situation. Workers are allowed at least one day off every seven days.
Wages and Benefits
9. Shape pays workers a fair and reasonable wage and benefits and at a minimum these comply with local laws. Workers are always paid in a timely manner. Shape is transparent about the basis on which wages and benefits are paid.
10. Shape does not deduct from wages as a disciplinary measure.
11. Shape treats all workers with dignity and respect. Physical abuse or discipline, the threat of physical abuse, sexual or other harassment, mental or physical coercion and verbal abuse or other forms of intimidation is prohibited.
12. All disciplinary measures are recorded in writing.
13. Shape implements a policy of equality for all. There is no discrimination in hiring or employment practices based on race, colour, ethnicity, national origin, religion, age, disability, gender, pregnancy, marital status, sexual orientation, gender identity and expression, union membership or political affiliation. Shape does not require workers or potential workers to undergo medical tests which could be used in a discriminatory way.
Freedom of Association & Collective Bargaining
14. Shape freely allows workers’ lawful rights to associate with others, form, and join (or not join) organisations of their choice, and bargain collectively, without interference, discrimination, retaliation, or harassment.
15. Workers and/or their representatives must be able to openly communicate and share ideas and concerns with management regarding working conditions and management practices.
16. Shape always meets general principles of health and safety risk prevention. These include identifying, minimising and preventing hazards, using competent and trained people, providing and maintaining safe equipment and tools, including personal protective equipment as required.
17. Workers receive appropriate, regular and recorded health and safety training.
18. Workers have access to reasonably accessible and clean toilet facilities, drinkable water and sanitary facilities for food storage are provided as required.
Any non-conformances of these principles and standards must be reported to the managers at the earliest opportunity.